We are looking for a brilliant individual to join our Finance team, on a 6- month fixed term Maternity Cover contract. The successful candidate will report to the Finance and Admin Manager, providing essential financial support to departments. This role is responsible for the day – to – day tasks in the Finance Department. Some of the general duties are financial data entry, preparing balance sheets, updating financial records, preparing departmental cost analysis reports and processing invoices.
Roles and Responsibilities:
Financial Management
- Proper management of Petty Cash for the organisation.
- Effective monitoring of travel and office imprest.
- Monitor the day-to-day financial operations within the company, such as invoicing and other transactions.
- Accurate computation statutory levies and timely remittance.
- Ensure the accuracy of statutory deductions.
- Assist the Finance Manager with the preparation of financial reports.
- Effective filing, scanning and archiving of financial and office records.
- Effective coordination with External auditors during annual audit, and providing properly filed supporting documents for seamless audit process.
- Develop tools and mechanisms for effective and efficient monitoring of program and project budgets.
- Co-ordinate compilation of financial data and provides accurate and up-dated financial information to the Finance Manager on a continuous basis.
- Work with the Finance Manager to ensure an effective financial reporting system, internal control and audit follow-up.
- Work with the Finance Manager to monitor and evaluate the effectiveness of finance processes and ensure compliance of the office business practices with the provisions of the organisational policies, procedures, and processes; drives changes for improvement, where and when necessary.
- Ensure that all financial transactions are processed accurately and promptly.
- Ensure timely compliance on annual statutory returns with government agencies like FIRS, LIRS, CAC, SCUML and non-governmental agencies.
- Preparation of accurate Funders’ financial report with little or no supervision.
- Monthly update to the Finance Manager, on investment opportunities for the organisation.
- Any other duties as assigned by the Finance Manager.
Asset Control
- Maintain and coordinate the organisation’s Asset Register with the Administrative Assistant.
Administrative Support
- Maintain a vendor database.
- Lend support to the Administrative Assistant on vendor management.
- Manage quarterly inventory supply, control and documentation.
- Ensure the timely completion of all financial requirements.
Financial Education
- Ensure all staff understand the organisation’s financial policies and procedures.
- Work with the Finance Manager to provide staff training on relevant financial management techniques such as bookkeeping for Programs and Office Managers and other in-house best accounting practices.
Key Performance Indicators
- Quarterly update of inventory of assets in all Paradigm Initiative’s offices
- Monthly statutory payments within the stipulated time lines
- Monthly preparation of payslips latest 1 day after payment of salaries
- Daily processing of financial transactions through the immediate settlement of payment vouchers and reimbursement of petty cash
- Weekly reconciliation of petty cash disbursements and expenditure of all locations
- Monthly preparation of financial reports
- Timely preparation of Funders’ financial report
- Monthly education of staff on financial matters and policies
Competencies
- Effective writing, listening and speaking communication skills
- Attention to detail and error free reporting
- Ability to detect errors
- Organisation and task management
- Punctuality
- Use of productivity tools – Google calendar, time sheets, Smartsheet
- Integrity and honesty
- Courtesy and respect for others
- Respect for constituted authority
- Managing and embracing change
- Fosters teamwork
- Patience
- Self development
- Creativity and taking initiative
- Achieving results
- Risk management and quality
- Prompt feedback on tasks and acknowledgement of official communication
- Accuracy in financial reporting.
- Detail-oriented financial reporting style
- Zero tolerance of avoidable errors in reporting
Qualifications, Knowledge, Skills, and Abilities
- A first degree in Accounting, finance or other related field.
- Part or full Accounting Qualification of ACCA or ACA.
- Proficient in the use of Microsoft Office and Accounting packages
- At least 4 years experience in Accounting related duties
- Strong attention to detail
- Ability to multitask and handle pressure cooker situations
- Strong Knowledge of the International Financial Reporting Standard (IFRS), and an understanding of double entries
The successful candidate must be resident in Lagos, Nigeria
Remuneration is between N250,000 and N400,000 gross salary per month depending on years of quality and relevant experience.
The application closes on February 03, 2023, but the position will be filled as soon as we find the right fit. If you think you are the right fit, do not delay in sending in your application.
Please note that submission of more than one application for this job opening may reduce your chances of being shortlisted. Only shortlisted candidates will be contacted.
How to apply
Apply using the link below –